CORFE CASTLE PARISH COUNCIL

Retention of Records Policy adopted June 2018

(based on NALC recommended guidelines detailed in  Legal Topic Note 40)

Document Minimum retention period Reason
Minute Books Indefinite Archive
Meeting Recordings 6 months Management
Scales of fees and charges 6 years Management
Receipts and Payments Indefinite Archive
Receipt Books of all kinds 6 years VAT
Bank Statements, including Deposit/ Savings accounts 6 years Audit
Bank paying in books 6 years Audit
Cheque Book Stubs 6 years Audit
Quotation and tenders 6 years Limitation Act 1980 (as amended)
Paid invoices 6 years VAT / Audit
Paid Cheques 6 years Limitation Act 1980 (as amended)
VAT records 6 years VAT
Petty Cash and Postage books 6 years Audit
Wages and Payroll details 12 years Superannuation
Insurance Policies 6 years Management
Certificates for Insurance against liability for employees 40 years from date on which ins. Commenced or renewed Employer’s Liability Regs.1998
Investments Indefinite Audit / Management
Tithes, deeds, leases, agreements, contracts Indefinite Audit / Management
Members allowances register 6 years Tax, Limitation Act 1980 (as amended)
Correspondence other than that in categories outlined above 6 years Public Task
Housing Needs Register    
Details of applicants For as long as information is current Data Protection
Jun 13, 2018 | Posted by | Comments Off on Retention of Records Policy